Administrative & Operations Officer

Job Brief,

The Administration and Operations Officer will be responsible for organizing and managing office administration in order to ensure organizational effectiveness and efficiency. The Administration and Operations Officer will ensure that administrative processes follow Compassion Aid, USAID rules and regulations, other applicable approved procedures at all times.

KEY RESPONSIBILITIES

Ensure compliance with USAID and Compassion Aid’s regulations and standards.

Ensure that administration processes run smoothly to support effective and efficient program implementation.

Coordinate with IT support to ensure the functionality of office technology and systems.

Provide and ensure that all logistics requirements are available for the smooth running of program activities.

Ensure the office environment is well-maintained, clean, and safe for all staff.

Responsible for managing and reporting operational usage of vehicle fleet and other facility equipment.

Support fleet management process

Support planning and coordination of business travels for all country office staff

Organize and manage meetings, workshops, and training sessions including any needed travel logistics, accommodations and transportation.

Maintain lease and contract management database and ensure that renewals, extensions, termination processes are promptly initiated and completed

Ensure that all shipments received are properly recorded and ensure that appropriate department is informed of the arrival of each shipment.

Support office management and facility management process

HR support : Assist with the on boarding process for new hires, including orientation and training. Facilitate effective communication within the organization, ensuring all staff are informed of relevant policies and updates.

Establish systems to gather and address feedback to enhance administrative functions.

Qualifications :

Diploma or equivalent; bachelor's degree preferred.

Proven experience in an administrative role.

Strong organizational and time management skills.

Excellent written and verbal communication skills.

Proficiency in Microsoft Office suite.

Ability to maintain confidentiality and exercise discretion.

Attention to detail and accuracy.

Required Skills

Organizational Skills

Communication Abilities

Time Management

Attention to Detail

Problem-solving Capabilities

Technology Proficiency

Customer Service Orientation

APPLICATION PROCEDURE :

All applicants are required to state their current / last salary.

Candidates must supply an email and telephone contact that will be used when offering interviews. Only shortlisted candidates will be contacted via email, All applications MUST reach us on or before 26th September 2025 and to be sent to JulietS@compassionaid.org