Community Projects Coordinator

Job Overview,

The post will require a high level of communications skills to engage with site coordinators and Compassion Aid in study sites. The post holder will have to be able to work unsupervised, often with a variable timescale, sometimes out of hours and may require some international travel.

REPORTS TO : The Programme Manager

BUDGET AND RESOURCE RESPONSIBILITY :

Project operational budget

Ordering and accountability for materials, consumables and project assets.

KEY RESPONSIBILITIES :

Be responsible for developing and maintaining a calendar of activities in consultation with the Programme Manager and management team.

Be responsible for tracking approvals and regulatory renewals and reports, and ensuring timely preparation and submission.

Develop and maintain study documentation, contracts and inventory of assets.

Track expenditures on the Network and related grants in consultation with the Programme Manager, Finance Offices as well as with project sites in other countries.

Maintaining systems for continuous monitoring and provision of regular feedback through scheduled meetings with internal teams and sites or specific technical groups, mostly by teleconference.

Coordinate scientific and operational activities internally and externally, including organizing meetings

Coordinate ordering and distribution of resources to sites for centrally procured items, and items for sites, ensuring inventories are available for the coordination office.

Coordinate travel arrangements for various local and international trips and meetings.

To liaise with other departments within the research Programme to ensure smooth running of the projects

Undertake other duties as assigned by the Programme Manager.

QUALIFICATIONS : Essential Criteria :

A bachelor’s degree in business, administration, project management or a related field with at least 2 years relevant working experience or a science degree plus at least 1 years of working experience as a study or clinical trials coordinator

Demonstrable experience in writing reports in English

Demonstrable experience in organizing large meetings or networks

Computer literacy with proficiency in project management tools and Microsoft applications

Desirable Criteria :

Budget and resource management

Health research management

COMPETENCIES :

Strong planning and organization skills

Strong leadership and management skills

Strong problem solving and decision-making skills

Ability to network, build and maintain strong relationships

Proactive, innovative, attentive to detail and creative

Strong interpersonal and communication skills

Team working and ability to work in a multi-cultural environment

PHYSICAL ENVIRONMENT / CONDITIONS :

The post is office based

The post holder will be required to be available to work flexibly, out of hours as necessary

APPLICATION PROCEDURE :

All applicants are required to state their current / last salary.

Candidates must supply an email and telephone contact that will be used when offering interviews. Only shortlisted candidates will be contacted via email, All applications MUST reach us on or before 26th September 2025 and to be sent to Georgek@compassionaid.org