Administrative Secretary/ Personal Assistant at Home Universal

Job Description

Homes Universal is a real estate consortium of more than ten subsidiaries that offer the full range of real estate services ranging from property development, sales and lettings, valuations, property management, property exhibitions, interior design and a host of other complementary services. Over the years, the group has continued to thrive by anticipating …

Administrative Secretary/ Personal Assistant

Job Summary

• We are seeking a highly organized and detail-oriented Administrative Secretary/Personal Assistant to support our team with administrative and clerical duties. The Ideal candidate will posses strong communication skills, the ability to multitask and a proactive approach to problem solving.

Key Responsibilities;

• Scheduling and Calender Management – Includes managing appointments, coordinating meetings and scheduling domestic & International travel.
• Communication Management – Handling phone calls, emails and other correspondence, acting as liaison between staff & clients.
• Document Management – Drafting letters, reports, presentations and other documents
• Filing and Records Management – Maintaining organized filing system for both physcial and electronic records.
• Office Operations – Ordering supplies, managing inventory and ensuring the smooth functioning of office equipment’s.
• Reception duties – Greeting visitors, directing them to the appropriate person or department and answering inquiries.
• Project Management – Assisting with project coordination, including organizing events, conferences or special projects.

Qualifications;

• Bachelor’s degree in Business Management, Office Administration or a related field.
• 3-5 years of experience in administrative, executive assistance or personal assistant role.
• Proficiency in Ms office software (e.g Ms Word, Ms Suite, Excel, PowerPoint, Google workspace etc).
• Strong Communication and Customer Service skills.
• Ability to handle confidential information and Attention to detail.