Finance and Admin Archiving Intern_Nairobi

Department : Finance / Admin

Position : Finance / Admin Archiving Intern

Direct hierarchy : Senior Transparency & Compliance Officer

About ACTED

ACTED is an international NGO established in Paris in 1993, with a triple humanitarian, development and humanitarian mandate. Registered in Kenya since 2004, Acted has a national office in Nairobi with partners, staff, and operations across various counties. Acted’s strategy in Kenya is rooted in the 3ZERO approach (ZERO Exclusion, ZERO Carbon and ZERO Poverty) – which recognizes the intersectionality between poverty, social exclusion and marginalization, and the climate crisis. Acted’s interventions in Kenya aim to advance poverty reduction, promote social inclusion, and strengthen climate resilience through an integrated, holistic approach. This includes (1) supporting local civil society to lead humanitarian action; (2) enhancing climate resilience through restoring degraded ecosystems – in partnership with the communities they serve, and (3) accelerating innovative, entrepreneurial solutions to climate change and social challenges – and finally, across all pillars, Acted aims to empower women, youth and marginalized groups to lead and take agency through its programmes.

ACTED is looking for a motivated and committed team player to join its Nairobi office as a Finance / Admin Archiving Intern .

Purpose of the Position

The purpose of the Finance & Admin Archiving Intern position is to support both the Finance and Human Resources Departments by assisting with financial record-keeping, administrative processes and HR documentation. The role will offer practical exposure to finance operations, HR record management, and office administration contributing to efficient operations, accurate documentation, and audit readiness.

Key Responsibilities

1. Finance Documents Archiving

The Intern will support the Finance Department by ensuring all financial records are accurately organized, digitized, and stored in line with organization’s policies and regulatory requirements. Key responsibilities include :

• Collecting, sorting, and organizing physical and electronic finance documents such as invoices, receipts, payment vouchers, bank statements, contracts, and journals.
• Scanning and digitizing hardcopy finance records and ensuring clear, complete, and legible electronic copies.
• Naming, indexing, and filing documents systematically according to established finance archiving standards and folder structures.
• Uploading archived documents to approved digital storage systems (e.g., SharePoint, shared drives, or document management systems).

2. Filing and recording keeping

The Intern will support the efficient filing and organization of finance records to ensure easy access, accuracy, and compliance with internal and external requirements. Key responsibilities include :

3 . Audit Preparation

The Intern will support the Finance team in preparing documentation and records required for internal and external audits, ensuring accuracy, completeness, and timely availability of audit evidence. Key responsibilities include :

4. HR Administrative Support

5. Additional Responsibilities

Key Deliverables

Required profile

How to apply

Please do not attach any other documents while sending your applications, if required they will be requested at a later stage.

Please note;

ACTED is committed to protecting beneficiaries within our programmes from exploitation and abuse and any kind of misconduct. ACTED has specific policies, including PSEA and Child Protection, which outlines the expected behaviour and the responsibility of all staff, beneficiaries, consultants and other stakeholders and has zero tolerance towards misconducts. Any candidate offered a job with ACTED will be expected to sign ACTED’s organizational Policies and Code of Conduct as an annex to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.

ACTED is an Equal Opportunity Employer.