Executive Support Specialist

Ready to make a difference doing what you were born to do?

Every family deserves products that inspire learning, connection, and joy. At Hadley Designs, we create beautifully designed, screen-free learning tools that bring creativity and confidence back to childhood—and peace of mind to parents. To keep that mission moving, our founders need a right hand who thrives on bringing order, efficiency, and excellence to everything they touch. That’s where you come in.

About Hadley Designs

Hadley Designs is a family-founded brand redefining early education through creativity, beauty, and purpose. We believe learning should be fun and engaging. Our products are designed by a mom and former teacher who knows what children really need to grow—hands-on learning, not more screen time. Every design is created with intention and heart to help parents feel confident and kids fall in love with learning.

About the Role

As Executive Support Specialist to the CEO & CCO, you’ll be the operational heartbeat that keeps Hadley Designs moving forward. You’ll manage communication, priorities, and key projects so our founders can focus on what they do best—designing new products and leading long-term growth.

Your Core Focus

• Protect the CEO and CCO’s time by managing email, schedules, and daily priorities
• Track, organize, and update key processes, ensuring all SOPs reflect the latest feedback
• Anticipate needs and solve problems before they arise, keeping both leaders focused on strategy and creativity

What You’ll Do

• Coordinate calendars, meetings, and communication across internal and external partners
• Handle sensitive information with professionalism and discretion
• Support company-wide projects, working with department leads to keep initiatives on track
• Prepare and edit documents, presentations, and reports with accuracy and polish
• Maintain ClickUp dashboards, L10 agendas, and company scorecards
• Assist in hiring, onboarding, and training new team members
• Organize travel, events, and both business and household logistics for the executive team
• Identify and streamline inefficiencies in administrative and operational workflows

Requirements

Who You Are

• A senior-level operator with full-time availability and near real-time responsiveness.
• A master of executive calendar and inbox management, with a knack for prioritizing what matters.
• Experienced in hiring coordination and team operations, bonus points for supporting a founder/CEO in a fast-paced environment.
• Assertive yet service-minded, with stellar judgment on when to escalate.
• Polished and professional, with clear, concise communication skills.
• Tech-savvy, fluent in Google Suite, Excel, and modern AI tools.
• Obsessively detail-oriented, with a proactive, results-driven mindset.
• Trustworthy with sensitive info and poised under pressure.
• A lifelong learner with a growth-focused, can-do attitude.
• Native English speaker with strong U.S. cultural understanding (travel, communication, gifting, etc.)
• 3+ years in an EA, Chief of Staff, Ops Coordinator, or high-level support role
• Strong proficiency with Google Suite, ClickUp, and modern AI tools
• Available full-time with near real-time responsiveness (8 AM–6 PM CST core hours)
• Proven experience managing calendars, inboxes, projects, and people

Benefits

Why You’ll Love Working Here

At Hadley Designs, your work directly impacts how families experience learning. You’ll collaborate with a small, creative team that believes in excellence, trust, and flexibility.

We offer:

• Remote-first work environment
• Flexible hours with core team availability
• Paid time off and holidays
• Opportunities for professional development
• Free access to Hadley Designs products
• A supportive team that values growth, excellence, and balance

We’re a small but mighty group driven by purpose, not bureaucracy. You’ll be part of a brand that’s making learning joyful again for families everywhere.

Apply today and help us make learning fun, engaging, and screen-free for families everywhere.

P.S: If you don’t hear from us within two weeks of your application, please consider that as our decision to move forward with other candidates, but we truly appreciate your interest in Hadley Designs.