Remote Executive Assistant – Adeso ( African Development Solutions)

Responsibilities

• Work with the COO and Chief of Staff to manage external contacts for the ED, proactively understanding who they are, which are the priority contacts and keeping track of periodic communication needed for priority contacts.
• Work closely with the Chief of Staff to perform liaison services on behalf of Adeso and the ED to donors, Government Officials, and other relevant partners.
• Review correspondence (mail and email) addressed to the ED. Take the appropriate follow-up actions as required in consultation with her Chief of Staff and maintaining high respect for confidentiality.
• Abide by the policies and procedures of the organization and adhere to the organization’s compliance system and understand organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed.

TO EXCEL IN THIS ROLE, YOU NEED TO:

• Anticipate the ED’s needs and proactively bring together appropriate people and resources to support the executive office in addressing issues in collaboration with the Chief of Staff.
• Manage upward: Monitor the ED’s tasks and priorities, ensuring their timely completion.
• Demonstrate exceptional flexibility and responsiveness in handling requests from Executive Team members as well as other internal and external sources.
• Prioritize conflicting needs; handle matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures.
• Demonstrate proactivity on processes and show initiative on composing correspondence/reports for the ED, COO, and/or executive team’s replies in collaboration with the Chief of Staff.

EMPLOYMENT PERIOD

2 years with the possibility of an extension.

SKILLS AND QUALIFICATIONS

• Bachelor’s degree in Social Sciences, Development Studies or related qualification.
• Minimum of 5 years or equivalent work-related experience supporting senior level Executives; experience working with Boards of Directors is desirable.
• Demonstrated ability to handle confidential information appropriately.
• Keen attention to detail, ability to exercise initiative, and work independently.
• Highly proficient in Word, Excel and PowerPoint,
• Well experienced in Zoom and other similar platforms for scheduling virtual meetings.
• Extensive experience in preparation of board and donor presentations.
• Excellent writing, proofreading and verbal communication skills.
• Ability to stay focused, efficient, and effective in managing multiple priorities.
• Professional demeanor and ability to handle sensitive situations in a calm, focused and professional manner.
• Strong interpersonal skills and good judgment.
• Proven ability to work independently to achieve accomplishments.
• Ability to communicate effectively with all levels of employees and external contacts.
• Experience working in an international environment a plus.
• Proven ability to effectively collaborate with internal and cross-functional teams, and external parties in a rapidly growing environment.
• Passion for helping others with the ability to provide after hours and flexible support a must.
• Aligned with the mission, vision, and values of Adeso.

APPLICATION PROCESS

This is a challenging opportunity for a dedicated and highly motivated professional. If you would like to join this dynamic team, please apply, quoting the position in the email subject matter.

Each application should be addressed to Human Resources Department and include the

following:

• Cover letter with applicant’s current contact information as well as remuneration requirements.
• CV including detailed work experience, education/degrees, details of similar assignments, and three professional references with complete contact information.

Applications not including all of the above information will not be reviewed. Only short-listed candidates will be contacted. Adeso is an equal-opportunity employer.