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Events Planning and Coordinating Officer

Events Planning and Coordinating Officer

Kenya Red Cross SocietyNairobi, Kenya
30+ days ago
Job description

Job title : Events Planning and Coordinating Officer

Job Location : Nairobi Deadline : April 16, 2025 Quick Recommended Links

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KEY RESPONSIBILITIES :

Event Planning and Coordination

  • Plan, organize, and coordinate all events related to the Kenya Red Cross Society's 60-year anniversary celebrations throughout the year.
  • Work with the developed detailed events calendar, ensuring alignment with organizational objectives and milestones.
  • Work closely with internal teams and external vendors to manage event logistics, including venue selection, catering, entertainment, and security.
  • Ensure all events adhere to KRCS's branding, mission, and humanitarian values.

    • Logistics and Operations Management

  • Coordinate transportation, accommodation, and hospitality arrangements for guests, speakers, and stakeholders.
  • Oversee event set-up, on-site management, and post-event evaluations.
  • Manage and track budgets for each event, ensuring cost-effectiveness and transparency.
  • Develop contingency plans to handle unforeseen challenges during event execution.

    • Stakeholder Engagement

  • Collaborate with KRCS leadership, government agencies, corporate partners, and donors to ensure successful participation and sponsorship opportunities.
  • Engage with local communities, volunteers, and beneficiaries to ensure inclusive celebrations.
  • Work with the Communications team to support event-related press releases, invitations, and promotional materials.

    • Strategic Oversight

  • Align all anniversary events with KRCS's broader strategic goals and humanitarian mission.
  • Monitor and evaluate event success using key performance indicators (KPIs) such as attendance, engagement, and media coverage.
  • Provide regular reports to senior management on event outcomes, challenges, and recommendations.

    • Education and Experience

  • Bachelor's degree in Event Management, Public Relations, Hospitality, or a related field.
  • Minimum of 3-5 years of experience in event planning, project management, or public relations.
  • Strong organizational, multitasking, and problem-solving skills.
  • Excellent communication and interpersonal abilities.
  • Proficiency in Microsoft Office Suite and event management tools.
  • Ability to work under pressure and manage multiple projects simultaneously.
  • Experience working with humanitarian organizations or NGOs is an added advantage.

    • Key Competencies

  • Strong attention to detail and time management.
  • Ability to work in a fast-paced and dynamic environment.
  • Exceptional coordination and negotiation skills.
  • Knowledge of event risk assessment and management.
  • Creativity in designing engaging and meaningful events.
  • Team-oriented with strong leadership qualities.
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    Coordinating Officer • Nairobi, Kenya