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Internship HR & Administration Assistant

Internship HR & Administration Assistant

DanChurchAidNairobi, Kenya
30+ days ago
Job description

Job title : Internship HR & Administration Assistant

Job Location : Nairobi Deadline : April 11, 2025 Quick Recommended Links

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The main responsibilities of the Intern (HR & Administration Assistant) are :

Human Resources :

  • Assist the HR Officer in recruitment and onboarding new staff
  • Assist the staff with the HRIS system set up and updating staff
  • Supporting staff wellbeing, facilitating effective access to health services as per medical insurance provisions
  • Assist the HR Officer on the employee development review (EDR) process and end of probation reviews, as relevant - and ensuring satisfactory completion and filing of the same
  • Support effective leave planning
  • Support audit and update HR files

    • Logistics

  • Make travel arrangements, such as booking flights, taxis, and making hotel reservations.
  • Reconcile hotel, air tickets & taxi expense reports and requesting for payments.
  • Support event planning, including sourcing and booking venues and confirming attendance.
  • Assist in tracking Nairobi office monthly logistics reports.
  • Support in managing the Nairobi Office asset list in DCA ADMIND system.
  • Assist in management of Nairobi fleet
  • Assist in all administrative procurement.

    • Administration :

  • Work closely with the Procurement and Logistics Officer to ensure proper filing systems are maintained.
  • Managing office supplies and ordering new supplies as needed.
  • General office management duties to support the Nairobi team and wider organisation, ensure all office operations bills / invoices are paid on time.
  • Ensure functionality of necessary office equipment, repair or replace damaged office equipment.
  • Maintain inventory of office supplies and manage re-ordering processes.
  • Main custodian of office phone and coordinate external general enquiries
  • Directly supervise the Cleaner and Office Assistant

    • Required Qualifications

  • Degree in Human Resources or other related field
  • Knowledge and prior experience (minimum of 1 year) of human resources, administrative, logistics procedures would be advantageous.
  • Good communications skills.
  • Excellent computer proficiency (Microsoft Office particularly MS Word & Excel)
  • High level of motivation, integrity, and commitment.
  • Excellent planning and organisational skills, and ability to work with minimal supervision.
  • Good team player.
  • Excellent interpersonal skills and ability to manage sensitive and confidential information.
  • Minimal work-related travel is expected in this position.
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    Hr Assistant • Nairobi, Kenya