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Administrative Assistant (Travel & Visa Intern)

Administrative Assistant (Travel & Visa Intern)

Church of Jesus Christ of Latter-day SaintsNairobi, Kenya
30+ days ago
Job description

Job title : Administrative Assistant (Travel & Visa Intern)

Job Location : Nairobi Deadline : April 09, 2025 Quick Recommended Links

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Responsibilities

  • Assist with clerical tasks such as filing, scanning, and organizing travel-related documents (e.g., passports, visas, flight itineraries).
  • Compile visa application packets, verify accuracy of submitted materials, and create schedules for visa interview appointments.
  • Input and update travel information in organizational systems or databases.
  • Coordinate and communicate with missionaries, families, priesthood leaders, and other stakeholders regarding travel plans.
  • Arrange visa interviews, ground transportation pickups, and any necessary preparatory briefings for missionaries.
  • Track the status of visa applications and make follow-up calls to immigration / travel vendors as needed.
  • Travel Research for different countries, airfare options, or accommodation availability.
  • Prepare onboarding materials for missionaries related to travel policies and cultural expectations in their destination countries.
  • Maintain a detailed log of travel activities, expenses, and documents for auditing or reporting purposes.
  • Offer a point of contact for questions or concerns from missionaries and families related to travel plans.
  • Assist in managing unexpected travel disruptions or emergencies, ensuring affected missionaries receive timely help.

    • Qualifications

  • Must be worthy of a Temple Recommend
  • Bachelor's degree or Diploma in Travel & Tourism, Business Administration, International Relations, or a related field.
  • Strong understanding of visa application procedures, travel documentation, and immigration policies.
  • Familiarity with airline ticketing, itinerary planning, and travel booking systems.
  • Excellent interpersonal, collaboration, and communication skills, with a strong emphasis on customer service.
  • High level of integrity and ability to maintain confidentiality when handling sensitive documents and information.
  • Strong problem-solving skills with the ability to anticipate travel-related challenges and provide solutions.
  • Ability to work under pressure, prioritize multiple tasks, and meet strict deadlines.
  • Detail-oriented, organized, and able to manage multiple customer requests and assignments efficiently.
  • Ability to work independently while contributing to the team's strategic goals.
  • Experience using travel management software and digital tools for visa and ticketing processing.
  • Knowledge of international travel regulations, embassy procedures, and foreign affairs policies.
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