ActionAid International Kenya (AAIK) is a member of the ActionAid Federation. ActionAid works in more than 43 countries all over the world, in the places where we can make the biggest impact. We tackle poverty and denial of human rights at the local level, and we challenge the causes behind them locally, nationally, and globally. In Kenya, AAIK works in solidarity with women and people living in poverty and exclusion; connecting their voices, sharing ideas, spreading inspiration, campaigning, advocating, and influencing public policy to eradicate poverty and ensure social justice. ActionAid International Kenya has presence in 22 counties in Kenya .
Job Summary
The Human Resources Manager aids with and facilitates the human resources processes at AAIK and will administer employee-related support plans and act as liaison between employees and relevant service providers in collaboration with the Executive Director. The role holder will ensure that actions within the unit are taken in accordance with AAIK Human Resources Manual and prevailing pieces of legislation in Kenya. The role holder will oversee the provision of essential services and hosting agreements between AAIK, employees and stakeholders. The role will provide administrative support on human resources functions as needed including record keeping and maintenance of the HRIS entries.
Supervisory Responsibilities
- Essential services staff and Contracted service providers
Duties / Responsibilities
Human Resources and Organizational Development
Lead and deliver on all key Human Resource (HR) and Organizational Development (OD) activities, ensuring that ActionAid International Kenya complies with internal HR policies and procedures in place and with relevant employment laws and regulations, including but not limited to :
Managing the entire employee life cycle within AAIK, including recruitment and induction, work permits, pay and benefits, performance management, employee wellbeing, retention and separationDeveloping / updating and ensuring implementation of all HR policies and processesLeading on specific HR projects, for example HR Improvement Planning in AAIK’s operations; building a diversity and inclusion strategyLeading on employee learning and development initiatives (both individual and team-basedConducts audits of payroll, benefits or other HR Programmes and recommend collective actions.Liaising with the Senior Management Team and Governance, Board Development Committee of the Board on HR questions and issues as they ariseSupporting consultant recruitment and contracting on OD related mattersMaintaining knowledge of HR trends, regulatory changes, and new technologies.Manages all hosting agreements – execution and coordination – as direct support to the Executive DirectorActs as the focal person between AAIK and the external legal services providersPerforms employee related functions by ensuring employee requests and questions are attended to in a timely manner.Maintains required documents through payroll and insurance providers to for accurate record keeping and proper deductions and reconciles benefits statements.Other Duties
Support organization and coordination of the Annual General Assembly, Board Retreat and evaluation in collaboration with the Coordinator – Board Liaison and Executive SupportUndertake other reasonable tasks assigned by line managerRequired skills / abilities.
Working understanding of human resource principles, practices, and procedures.Excellent verbal and written communications skills.Excellent interpersonal and relations.Excellent organizational skills and attention to details.Excellent time management skills with proven ability to meet deadlines.Ability to function well in a high paced and at times stressful environment.Proficiency with Microsoft office suites or related software.Education Experience
Bachelor’s degree in HR or related field and / or equivalent experience.At least 5 years related experience required in a busy environment.Institute of Human Resources Management credential preferred.