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Procurement Manager

UNOPSNairobi, Kenya

24 days ago

Job description

Background Information - UNOPS The United Nations Office for Project Servi...

Background Information - UNOPS

The United Nations Office for Project Services (UNOPS) is an operational arm of the United Nations, supporting the successful implementation of its partners' peacebuilding, humanitarian and development projects around the world. UNOPS supports partners to build a better future by providing services that increase the efficiency, effectiveness and sustainability of peace building, humanitarian and development projects. Mandated as a central resource of the United Nations, UNOPS provides sustainable project management, procurement and infrastructure services to a wide range of governments, donors and United Nations organizations.

Background Information - East and Southern Africa Country (ESAMCO)

The ESAMCO sub-region currently consists of a multi-country office in Nairobi, Kenya. It is responsible for developing, delivering, managing and implementing a portfolio of engagements, programmes and projects spread across multiple countries in the East and Southern Africa Region by helping its partners achieve project goals in project management, procurement, infrastructure, human resource management and advisory services. It plays a critical role in providing management services for its life-saving peace building, humanitarian and development operations; supporting projects on behalf of a range of partners and creating real results that matter for people in need. This includes transactional projects in partnership with the Nairobi based UN Agencies, UN Habitat and UNEP and multiple operational projects in Kenya, Uganda, Tanzania, Zambia, Zimbabwe, Malawi, Mozambique, Somalia, Eritrea and several island states. It provides strategic direction, operational support, delivery oversight and assurance of the excellence of organizational processes and quality standards across all of the countries. The office also operationally supports the Africa Regional office which is based in Nairobi Kenya.

Background Information - Procurement

Under the guidance and direct supervision of the functional supervisor(s) / Head of Support Services, the Procurement Manager is responsible for the development and implementation of strategic and effective procurement services reflecting international public procurement best practices, compliance with UNOPS procurement policy, rules, regulations and procedures, ensuring appropriate risk management and obtaining the best value for money for the acquisition of goods, services and the contracting of works.

In addition to responsibility for the deliverables of the work team, the incumbent’s work is focused on strategic relationship building and demand management, mainly referred to aggregation and dealing with complex organizational structures, preparation of business cases and understanding of the supply market, as well as sharing knowledge with projects in order to achieve reductions of costs and savings.

Maintaining the highest degree of personal and professional ethics, the Procurement Manager promotes a collaborative, client-focused, quality and results-oriented approach in the Business Unit.

The Procurement Manager works in close collaboration with the Operations, Programme and Project Management teams in the given geographical area and UNOPS HQ personnel, particularly with the Procurement Group (PG) and Contracts Committee, and Government officials to successfully deliver procurement services.

The Procurement Manager will work in close cooperation with the Business Unit and Project Managers and report to the management on central issues related to procurement activities. S / he supervises and leads procurement personnel to deliver work results, in close cooperation with the leadership team in the given geographical area. The Procurement Manager may have both primary and secondary reports, both individuals and teams that are based within project units / project offices or country offices within the multi-country office. These individuals would be both internationals / nationals. The procurement manager may be allocated pre-clearance reviewer rights and approvals.

Functions / Key Results Expected : Development and Implementation of&nb...

Functions / Key Results Expected :

Development and Implementation of procurement strategies
Management of procurement processes
Implementation of sourcing strategy and e-procurement tools
Facilitation of knowledge building and knowledge sharing
Team Management

1. Leads the development and implementation of procurement and contracting strategies for goods, services and works , focusing on achievement of the following results :

Appropriate application of UNOPS procurement governance framework (rules, regulations, policies and tools) in Business Unit and project operations.

Provision of supply-market intelligence and analysis.

Procurement strategies, approaches and plans designed and implemented according to cost reduction and saving strategies, applying : (i) Expertise in market intelligence matched to business requirements; (ii) Optimal stakeholder management principles; (iii) Sustainability criteria; and (iv) Appropriate work processes to individual cases

Oversight and supervision of the implementation and results of strategic and routine procurement work plans in Business Unit, covering Pre-Purchasing : Strategy and Planning; Requirements Definition; Sourcing; Purchasing : Solicitation; Management of Submissions; Evaluation; Review and Award; Post Purchasing : Contract finalization and issuance; Logistics; and Contract Management.

2. Manage and guide procurement processes for the acquisition of goods, services and the construction of works for the Business Unit, focusing on achievement of the following results, in compliance with the official procurement policies, rules, regulations and procedures :

Sustainability embedded in the procurement process.

Appropriate procurement modalities and instruments applied (e-sourcing, procurement and Rosters of Suppliers) based on individual case requirements, utilizing expert knowledge of procurement policies and instruments. Creation, implementation and oversight of proper monitoring and control of procurement processes in Business Unit and projects including organization of RFQ, ITB or RFP,

Receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNOPS Procurement rules and regulations. Review and pre-clearance of solicitation documents, requests for awards and submissions to Contract and Property Committees (CPCs) in the role as Procurement Reviewer (in OneUNOPS or Enterprise system).

Procurement contracts and contractors optimally managed through supplier and contract performance management against agreed benchmarks and through agreed reporting mechanisms.

Implementation of internal control system.

Elaboration of comments regarding project audit reports of the Business Units, when necessary.

3. Ensure introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results :

Creation, development and management of rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.

Ensures that the e-sourcing tools are used in accordance with PG goals and standards in this area.

4. Team Management :

Facilitate the engagement and provision of high quality results and services of the team supervised through effective recruitment, work planning, performance management, coaching, and promotion of learning and development.

Provide oversight, ensuring compliance by team members with existing policies and best practices.

5. Knowledge Building and Knowledge Sharing :

Organize, facilitate and / or deliver training and learning initiatives for Business Unit personnel on procurement-related topics.

Lead and conduct initiatives on capacity development and knowledge building for procurement personnel, including network development, plans, learning plans and activities, procurement practice information and best practice benchmarking.

Oversee team’s contributions to procurement knowledge networks and communities of practice including collaborative synthesis of lessons learnt and dissemination of best practices in procurement management.

Guide team’s collection of feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

Participation in Common UN agency procurement groups to support establishment and implementation of harmonized procurement services and elaboration of proposals on common services expansion and management of joint procurement for UN Agencies in line with UN reform.

Impact of Results :

The effective and successful achievement of results by the role directly affects the overall efficiency of the region and specific project initiatives, in regards to procurement management, impacting the timely and effective implementation of the respective programmes and the business unit’s operations. Timely, market-aware, and accountable delivery of services, ensures business unit performance, efficiency and client satisfaction, which promote the image and credibility of the team and business unit as an effective service provider in project services and management. This enhances UNOPS’ competitive position as a partner of choice in sustainable development and project services in the given geographical area.

Develops and implements sustainable business strategies, thinks long term and ex...

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization. (for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above) Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only : Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles. Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role). Efficiently establishes an appropriate course of action for self and / or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries. Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements. Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving. Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education : Advanced University Degree (Master’s Degree) preferably in...

Education :

Advanced University Degree (Master’s Degree) preferably in Procurement and / or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics or related field is required.

A first University degree (Bachelor’s Degree) in the above mentioned fields with a combination of two (2) additional years of relevant professional experience may be accepted in lieu of the advanced university degree.

For those who do not have a degree in Procurement or Supply Chain Management, Chartered Institute of Supply and Management (CIPS) Level 4, or similar international certification, is a distinct advantage.

Experience :

A minimum of five (5) years’ relevant professional procurement experience in advising on, implementing policies and procedures to deliver a range of complex procurement programmes and services is required.

A minimum of five (5) years’ experience in managing complex high value procurement cases and managing teams consisting of both locals and internationals is required.

Knowledge of UN / / UNOPS Procurement Rules and Regulations, including Emergency Procurement Processes, is a distinct advantage.

Experience working in hardship locations is a distinct advantage.

Experience working in infrastructure procurement is desirable.

Experience working with a diverse range of stakeholders on procurement in developing or developed countries is an asset. Prior experience within UN system organizations, particularly in a developing country context, is highly desirable.

Proficiency in computer use and office software packages, along with experience in handling web-based management systems, is an asset. Familiarity with enterprise systems, particularly OneUNOPS, is desirable.

Language :

Fluency in written and oral English is required

Knowledge of any other UN language will be an asset.

Contract type : International Individual Contractor Agreement (I-ICA). Contr...

Contract type : International Individual Contractor Agreement (I-ICA).

Contract level : International ICA 2 (ICS-10).

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Procurement Manager • Nairobi, Kenya