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Finance and Administration Officer-NGO

Finance and Administration Officer-NGO

Phina Consultants LTDNairobi, Kenya
30+ days ago
Job description

Job title : Finance and Administration Officer-NGO

Job Location : Nairobi Deadline : April 30, 2025 Quick Recommended Links

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  • Overall responsibility is to assist the Finance and Administrative Manager in implementing Functions of the Secretariat and supporting the implementation of the Program Functions. The individual will be responsible for supporting the financial, human resource and administrative functions of the organization, having oversight over organizational financial, human, and administrative resources.

DUTIES AND RESPONSIBILITIES

  • Financial Management
  • Provide support on overall financial oversight and monitoring, including in development and implementation of sound fiscal management practices and internal controls.
  • Support in review and monitoring of the internal control policies and procedures to ensure preparation of reliable financial statements and the safeguarding of organization's assets.
  • Support in maintaining and updating a comprehensive accounting operations policies and procedures manual.
  • Support in managing and overseeing monthly accounting processes, including bookkeeping, payroll management, invoicing, and financial tracking of restricted grants
  • Support in ensuring Organization's compliance with all relevant authorities and financial reporting standards.
  • Support in advising on financial decisions including investments and cash flow management among others.
  • Support in implementing methods for minimizing financial risk to the organization.
  • Support in reviewing financial data and prepare monthly and annual reports
  • Support in coordinating the annual audit process; ensure external audits and assessments are done timely
  • Support in development of the annual budgeting and planning process in conjunction with the CEO and Head of Finance and Admin; administer and review all financial plans and budgets; monitor progress and changes.
  • Assist in carrying out procurement functions for the association
  • Work with other managers to support all business development strategies for the Organization.
  • Administration.
  • Work with HoD to oversee administrative functions as well as facilities to ensure efficient and consistent operations as the organization scales provide communication systems by identifying needs.
  • Support special projects by organizing and coordinating information and requirements; planning, arranging, meeting schedules
  • Provide historical reference by developing and utilizing filing and retrieval systems.
  • Improve program and service quality by devising new processes and programs, updating procedures.
  • Other duties, projects, and responsibilities as assigned by the CEO and HoD

    • QUALIFICATIONS

  • Bachelor's Degree in Business Administration, Accounting, Finance or related field.
  • Qualifications in accounting CPA-K.
  • Experience in Audit is an added advantage.
  • Excellent administrative skills
  • Good inter-personal skills and ability to work in a team
  • Ability to organize multiple tasks and prioritize appropriately
  • Ability to handle confidential information in a discreet and professional manner
  • Excellent written and verbal communication skills
  • Commitment to development principles of the organization
  • Experience working with the Microsoft Dynamics
  • A flair for figures and analysis
  • Previous experience in short term or long-term consultancy assignments.
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    Finance • Nairobi, Kenya